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MINUTES OF THE MEETING
UNIVERSITY OF HOUSTON SYSTEM
BOARD OF REGENTS
ADMINISTRATION AND FINANCE COMMITTEE

November 2, 2004

Members Present:	Members Absent:
Leroy L. Hermes, Chair Michael J. Cemo, Vice Chair Raul A. Gonzalez Dennis D. Golden Morgan Dunn O’Connor Thad “Bo” Smith	Morrie K. Abramson Lynden B. Rose Calvin W. Stephens

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The Administration and Finance Committee of the University of Houston System Board of Regents convened in the Melcher Board Room, Athletics/Alumni Center, on Tuesday, November 2, 2004. Noting the presence of a quorum, Chairman Hermes called the meeting to order at 8:50 a.m.

Dr. Rudley presented the following items for review by the committee:

1. State Office of Risk Management Interagency Contracts – UH System . Approval is requested for Interagency Contracts between the University of Houston System components and the State Office of Risk Management (SORM) for Worker’s Compensation and SORM services, as required by state law. The contract amounts for the various components are listed on the agenda cover sheet – UH System.

2. Appointment of Members to the Systemwide Art Acquisition Committee – UH System . Approval is requested for the appointment of members to serve on the Systemwide Art Acquisition Committee. Art to be selected by the committee for FY 05 projects are the Parking Garage and the Wortham Theater addition. The change to the committee and the membership is included in the backup documentation included with the agenda item – UH System.

3. Appointment of Endowment Investment Managers – UH System . Approval is requested of the following firms as investment managers for the endowment:

   • Barlow Partners Offshore Ltd.
   • Park Street Capital Natural Resource Fund II
   • Salient Partners/Pinnacle Trust
         Real Estate Investment Trust
         Sustainable Woodlands Fund

   Approval is also requested for delegation of authority to the Chancellor to negotiate and execute the contracts – UH System.

4. Investment Resolutions for the University of Houston System – UH System . Approval is requested to renew certain resolutions for the University of Houston System. There are no changes in persons authorized to make investment decisions, however, the resolutions must be renewed semi-annually. The resolutions and the authorized persons are listed on the agenda cover sheet – UH System.

5. Consolidated Revenue Bonds, Series 2005: Approval of Bond Issue – UH System . Approval is requested to authorize the UH System to issue consolidated revenue bonds in the amount of $25,800,000. The bond issue will provide funds for the construction of a parking garage at the University of Houston. The Fourteenth Supplemental Resolution, the Preliminary Official Statement and the Official Notice of Sale will be presented to the Board of Regents at the February 17, 2005 meeting. The bonds will be sold by competitive bid – UH System.

6. Resolution Expressing Intent to Reimburse Expenditures Incurred for the University of Houston Parking Garage – UH System . Approval is requested for a resolution stating that certain expenditures incurred for the University of Houston parking garage are deemed to be incurred in anticipation of future issuance of consolidated revenue bonds, and shall be reimbursed from the proceeds of such bonds. The estimated expenditures to be incurred prior to the sale of the bonds is $4,900,000 – UH System.

7. Purchase Order for Public Broadcasting Service Program Services, Member Services Assessment and Station Independence Program – UH System . Approval is requested to continue KUHT’s 100% participation in the Public Broadcasting Service’s Program Service for fiscal year 2005. The total cost of participation is $1,703,322.00 – UH System.

8. Revision of Board of Regents Bylaws and Policies to Create an Audit Committee– UH System . Approval is requested for the revisions to Board of Regents Bylaws and Policies which would create a standing Audit Committee for the Board – UH System.

9. Revision of Board of Regents Bylaws to Create a Consent Docket – UH System . Approval is requested for the addition of Section 5.9.1 Consent Docket to the Board of Regents Bylaws. Routine approval items would be placed on the consent docket and would go directly to the board for action without separate consideration by a standing committee. One or more regents may request that an item be removed from the docket and considered separately, in which case it will be placed on the agenda of the appropriate standing committee for the board’s consideration – UH System.

10. Revision of Board of Regent Bylaws to Change the Order of Business – UH System . Approval is requested for revisions to Board of Regents Bylaws 5.8 Order of Business. The proposed revision moves the reports and recommendations of the chancellor and chair of the board to follow reports and recommendations from standing committees and special committees – UH System.

11. Revision of Board of Regents Bylaws and Policies to Clarify the Approval of Executive Management Employees – UH System . Approval is requested for the revisions to Board of Regents Bylaws and Policies which would clarify the approval of Executive Management Employees – UH System.

12. Revision of Board of Regents Bylaws and Policies to Delete Certain Approval Items – UH System . Approval is requested for the proposed revisions to Board of Regents Bylaws and Policies to delete items that the Board is no longer required by state law to approve – UH System.

13. Cullen Oaks Expansion: Student Housing Project – University of Houston . Approval is requested for additional housing at the University of Houston on the southwest end of the existing Cullen Oaks apartment complex, subject to appropriate waivers being received from required parties to the Bayou Oaks Student Housing Agreement. The total square feet for the project is 118,462 – University of Houston.

The following item was presented for Information:

1. Report on Campus Energy Conservation – UH System. In a response to a request from the regents on August 3, 2004, Mr. Dave Irvin, Associate Vice Chancellor for Plant Operations, reported on campus utility costs and energy conservation. During the a discussion that followed, the regents requested a report at a future meeting from the Information Technology Department regarding an effort to turn off computers at night and on weekends.

In absence of further business, the Committee adjourned at 10:05 a.m.

All documentation submitted to the Board in support of the foregoing action items, including but not limited to “Passed” agenda items and supporting documentation presented to the Board, is incorporated herein and made a part of these minutes for all purposes.

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Others Present:
G. Jay Gogue Grover Campbell Max Castillo Dona G. Hamilton Elwyn Lee John M. Rudley Bill Staples Jerald Strickland Spencer Yantis Art Vailas Chaney Anderson	Jim McShan Janis Newman Molly Woods Raymond Bartlett Tim Hudson Mike Emery Javier Hidalgo Wayne Beran Elaine Charlson Michelle Dotter	Lucy Limon Dave Irvin Don Guyton Jim Anderson Diane Murphy Giles Auchmuty Ed Hugetz David Bell Marquette Hobbs Jim Anderson